Office work activities

Office work activitiesObjective of  Office work activities

Office work activities can cause work related incidents which reflects the poor management of the workplace and also shows the non seriousness of the employer to the safety requirements because these are the basis requirement for Office work activities and the employer has to make sure workplace has all necessary safety equipments and work environment is safe for employees.

Office work activities

  • Use of computers
  • Printers,
  • Photocopy
  • machines
  • Use & workstation operation

Hazard / Risk / Consequences

  • Visual Display Unit (VDU)/ Display
  • Screen Equipment (DSE)-Work Related Upper Limb Disorders (WRULD’s)
  • Repetitive strain injury (RSI),
  • Eye Damage,
  • Stress,
  • Headaches
  • Electricity
  • Death
  • Serious injury
  • burns
  • Slips
  • Trips and Falls
  • Sprains
  • Strains
  • Fractures
  • Passive smoking
  • Fire – Death, serious injury, burns, cancer.

Actions required

  • Approved method Statement / Risk assessment must be in place prior to start the work activity
  • Ensure Job safety analysis (JSA) /Prestart briefing/TBT is given.
  • All computer workstations must have DSE Assessment carried out.
  • Regular breaks per hour from screen to prevent eye strain, fatigue, WRULD, backache etc.
  • No overloading of power circuits, with testing carried out on all mobile equipment.
  • Never use equipment unless given instruction to do so.
  • Firefighting equipment, evacuation plan and regular inspection of both carried out.
  • Hazard Identification /Risk assessment required for office area relating to fire.
  • Audible alarms suitably located in office
  • Fire wardens and suitable assembly points nominated and signs erected to inform.
  • Emergency lighting required and checked monthly.
  • All staff and appointed persons must receive regular training and this must be recorded
  • Fire drills must be carried out and recorded
  • All trailing cables must be protected by a trip mat.
  • Good housekeeping required not to block exits.
  • No smoking or naked flames allowed in office, smoking only permitted in designated areas.
  • Any subcontractor working in offices must be controlled and monitored.
  • All office staff and visitors must sign in and out of the building.
  • COSHH assessment for materials used in office must be carried out and maintain the register.

Site Clearance

Hazard / Risk

  • Collision
  • Fatality
  • Serious injuries
  • Spread of dust and noise due to removal of existing and unwanted structures and movement of
    equipment to site
  • Dust generated from removal of soil, materials and general demolition works.
  • Noise from heavy goods vehicles, transportation and deliveries.

Actions required

  • Approved method Statement / Risk assessment must be in place prior to start the work activity
  • Ensure Job safety analysis (JSA) /Prestart briefing/TBT is given.
  • Working area of any leveling or earth moving operation should be sprayed with water regularly during the operation to maintain a damp surface. Excessive spraying should be avoided.
  • The use of groundwater from de-watering for dust suppression will be assessed and implemented where practical to reduce demand on potable water.
  • Use of coverings, where possible, for transportation of excavated material.
  • Constant watering and compaction of haul roads, if required

Use of Pesticides and pest control

Hazards / Risks

  • Insecticide / Pesticide
  • Air / land contamination
  • Inhalation of chemical leading to breathing difficulty

Control Measures

  • Approved method Statement / Risk assessment must be in place prior to start the work activity
  • Ensure Job safety analysis (JSA) /Prestart briefing/TBT is given.
  • Reducing pesticide drift from the target site through the use available application practices designed to prevent drift that will otherwise occur like controlling the application time when the wind effect is low, spraying from a short distance etc.
  • Ensure availability of Material Safety Data Sheet at site
  • Deploying only experienced applicators as per the recommendations of the manufacturer.
  • Dispose of the material and the container at hazardous or special Waste collection point designated by Client / Consultant or local municipality
  • Ensure the use of PPE/RPE to prevent effect on skin and respiratory system.